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Introduction to the User Manual

The Trac 4.0 system allows all departments and offices working directly with your students to work collaboratively and track the student activities across tutoring, advising, computer labs, and fitness centers. You may work with several of these areas of student activity, or just a single component. The Trac 4.0 system assists you with handling this information through profiles that are directed at specific areas of the student activity at your college or university. The profiles (AdvisorTrac, FitnessTrac, LabTrac, and TutorTrac) will each operate in a slightly different manner, geared toward the appropriate type of student interaction.

  • Creating Generic Sections

    After both student and course enrollment data are entered, it is in some situations beneficial to create what we call a “generic” section. For example, when our student Sam Smith logs in to a center a...

  • Emails

    The Center Profile Prefs: Emails Tab is where the majority of email messages/formats are defined. Each of the following preferences that contain a blue (…) button that when clicked, contains an area w...

  • Creating a Resource

    To add, edit and manage your resources, hover over the Search glass on the right side of your Trac Navigation bar (top left corner on Main Menu) and select Resources. To add access to the Resource Men...

  • Locations

    Locations can be used to specify where an availability will take place. Students can select a location during the Search for Availability process, and only appointments matching the location they sele...

  • Creating a New User

    What is a User account? A user is an account created within an access group. Users can have higher permission levels than other account types (faculty, consultant, student), and are more frequently us...

  • Creating Consultant Profiles

    Now that we’ve defined the Term and Group for your Consultants, we are able to create individual Consultant Profiles. To do so, we must navigate to the Consultants Tab of your Center Profile. To get t...

  • Setup your Consultants' Availabilities

    In order to schedule appointments through the Trac system, you need to first define the time slots that the consultants are available. Available times are posted to indicate the date and time that Con...

  • Creating and Configuring Subcenters

    After you have activated your Center Profile, we now have the ability to create subcenters. A subcenter could represent a physical center, department, unit, or any other division that you might need t...

  • Recording Visits Through: Appointments

    Visit Data may also be recorded through Appointments. While appointments are scheduled and appointment data is recorded, the associated Visit still needs to be recorded for Reporting purposes as well ...

  • Recording visits through: The Log Listing

    The Log Listing is an electronic form of a sign in sheet and simply displays the students currently logged in to your Centers. The Log Listing is only shown to users or consultants with the privileges...